Deputy Clerk - Election Lead

JOB TITLE:  Deputy Clerk – Election Lead                                                                 

DEPARTMENT: County Clerk and Recorder, Elections Office

POSITION: Full-Time, Non-Exempt

Salary:  $44,471.71 to $47,891.16 DOE, Grade 14

JOB SUMMARY: This position provides support to the County Clerk with specific experience and knowledge of Elections, Title 22, Election Rules, WyoReg State Voter Registration system, and ES&S system.

MAJOR DUTIES:

• Registers and purges Sheridan County voters with the WyoReg software
• Inputs data to build Elections into ES&S software
• Assists customers with data and public record searches
• Reviews legal documents to ensure that they are in proper format for the purpose of registering voters or ID voters to vote, etc.
• Processes election documents
• Performs daily balance of individual cash drawer per Clerk’s Receipting Process
• Conducts morning meetings with election staff
• Gives direction to election staff
• Manages election emails
• Manages election files
• Files Election Monthly Statements with the Clerk’s Office
• Files Election Monthly Revenues with the Treasurer
• Creates lists, forms, logs, and maintains for accuracy
• Verifies monies of cash drawer and keys along with Chief Deputy or County Clerk
• Compares Election bills against Election expenditure reports; maintains Election Budget; works with Chief Deputy and County Clerk to create a requested election budget
• Works with IT with managing and updating Election forms for office and Election website
• Creates and maintains all election documents/files according to established guidelines with the State of Wyoming Archives.
• Trains new employees
• Assists Clerk Administrative Coordinator with Road Vacation processes
• Verifies qualified electors
• Lead for Elections Facility Dude
• Other Election duties as assigned
• Prepares and assembles materials, documents, and exhibits for meetings
• Ability to work independently with little to no supervision with an ability to prioritize and organize job duties and tasks with the established policies and procedures
• Meets weekly with the Chief Deputy reporting all work done and to be done; ensures that all major decisions, changes, polices, procedures, and updates are communicated to the Chief Deputy, and ensure those decisions are made by the County Clerk and Recorder.
• Performs other related duties as assigned

KNOWLEDGE REQUIRED BY THE POSITION:

• Advanced knowledge of state and federal election laws and rules, computer operations and various software, interpersonal communication skills and public relations.
• Knowledge of filing and indexing system operations
• Basic mathematical computations
• Ability to perform under time constraints in meeting work obligations and deadlines
• Ability to communicate effectively, verbally and in writing
• Ability to develop effective working relationship with elected officials, public and fellow employees
• Ability to type and file accurately

MINIMUM QUALIFICATIONS:

• Must meet all statutory requirements to be a qualified elector (registered voter) and be willing to be a registered elector (registered voter).
• Successful Background Check
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Position open until filled

For additional information please contact Human Resources, Sheridan County at 307-675-2912.

SEND RESUME AND COVER LETTER TO: humanresources@sheridancounty.com

Sheridan County is an Equal Opportunity Employer