Office manager

Sheridan County Airport

Position: Office Manager, Full-Time

Salary Range: $51,573.54 to 55,539.07 D.O.E. Grade 16

Benefits: Medical insurance and prescription drug coverage, dental insurance, eyecare benefit, term life insurance, Wyoming Retirement Program, vacation and sick leave, paid holidays.

Hours of work: 8:00AM to 5:00PM, Monday-Friday.

Job Summary: This position performs full accounting, administration and general office duties that require considerable independent judgment; maintains departmental personnel files; works with the Airport Manager to prepare annual operating and capital improvements budget. This individual is responsible for all office duties; therefore, a great degree of flexibility and multitasking is necessary.

MAJOR DUTIES: 

• Performs complete bookkeeping duties by maintaining a full set of books utilizing Quicken Quick Books software. To include: accounts receivable – monthly billings, service charges, aging reports and deposits; accounts payable – voucher preparation and printing of checks; general journal – adjusting entries and preparing monthly/yearly financial statements, profit and loss reports, balance sheets, etc.; tabulates airport payroll information and submits to the Sheridan County Payroll Clerk.
• Administers Federal Aviation Administration and State of Wyoming Aeronautics Grants.
• Handles collections on past due accounts.
• Answers telephones and greet visitors; provides information and assistance; takes messages; refers to appropriate personnel; makes appointments.
• Establishes, maintains, and updates filing systems, mailing lists, chart of accounts, etc.; processes and compiles a variety of routine and complex documents i.e. lease spreadsheets, statistical reports, etc.
• Maintains department financial records; assists in the development and administration of the annual operating and capital improvement budgets.
• Prepares and maintains the fixed asset and depreciation schedule; assists auditors and accountants by providing documentation and information.
• Balances petty cash.
• Attends and takes minutes at the monthly airport work session with the Board of County Commissioners.
• Arranges appointments for the Airport Manager and makes travel arraignments for airport personnel.
• Performs any other related work as required.

KNOWLEDGE/SKILLS:

• Accounting knowledge (A/R, A/P, General Ledger, etc.).
• Proficient knowledge of PC operations and job-related software programs. Quick Books, Excel, and Microsoft Office applications required.
• Knowledge of modern office practices and procedures.
• Knowledge of generally accepted accounting principles.
• Knowledge in government procedures and policies including Federal, State, and County.
• Skill in data entry with the ability to read, interpret, and analyze computer records.
• Skill in the provision of customer services.
• Skill in analyzing problems and identifying solutions.
• Skill in interpersonal relations.
• Skill in establishing cooperative and productive working relationships.
• Skill in oral and written communication.

MINIMUM QUALIFICATIONS:

• Experience: Five to seven years experience in keeping a full set of books; proficient secretarial, office management, and computer skills.
• Education: Associate degree with bookkeeping experience preferred.

SEND RESUME AND COVER LETTER TO:  humanresources@sheridancountywy.gov or

                                                                         224 South Main St Suite B-1, Sheridan WY 82801