Administrative Assistant

Job Title: Administrative Assistant
Supervisor: Executive Director
Location: Onsite at The Food Group Headquarters, Sheridan, WY

Position Summary
The Food Group Administrative Assistant is a responsible, enthusiastic, approachable individual who is a vital team member providing support and assistance for The Food Group Executive Director, Program Director and Operations Coordinator.

Hours & Compensation
● 20 hours per week, Monday-Thursday
● Hourly wage - $22.50
● 50 weeks of the year
● Professional Development Opportunities
● Non-benefited

Essential Functions
Administration & Building Operations
● Manage daily office functions including phone, voicemail, mail, general clerical tasks and errands
● Assist with scheduling board meetings, maintaining calendars, and updating board materials
● Provide support for committees and attend meetings as requested
● Assist with data entry, donation processing, and reporting
● Assist with building operations
● Maintain familiarity with inventory systems

Volunteer/Community Support
● Serve as a welcoming and professional point of contact
● Assist with volunteer coordination, communication, scheduling, and tracking
● Provide support during volunteer packing days and events
● Assist community members needing food or resources

Communications & Development
● Manage social media content
● Assist with donor communications and fundraising tools
● Assist with donor and volunteer recognition, fundraising activities, and events Organizational Expectations

All staff at The Food Group are expected to:
● Carry out and promote The Food Group’s mission of seeking to alleviate childhood hunger in Sheridan County, WY, by providing nourishment to children
● Represent the organization professionally and positively in the community
● Serve as a positive role model with volunteers, partners, and the public
● Communicate clearly, consistently, and respectfully
● Maintain sensitivity to issues of poverty and those we serve
● Handle confidential information with professionalism
● Attend team huddles and staff meetings
● Collaborate across roles and support organizational needs as they arise
● Support fundraising, events, and board-related functions

Job Requirements
● Proficient in Google Workspace and Microsoft Office Suite
● Comfortable managing phone, mail, and general communications
● Accuracy in data entry with strong attention to detail
● Competency in basic tech troubleshooting and learning new systems
● Ability to assist with board materials and scheduling

Education & Experience
● High school diploma or GED required
● College degree preferred
● Relevant administrative experience preferred
● Experience with social media platforms and basic design tools (Canva) preferred
● Experience with database systems a plus
● QuickBooks or bookkeeping experience is desired but not required

Additional Requirements
● Ability to lift 40 pounds
● Valid driver’s license and reliable transportation
● Ability to pass a criminal background check

To Apply
Qualified candidates please email a letter of interest and resume to director@foodgroupwy.org. Applications will be reviewed until the position is filled. For questions, contact Oaklee Gilliland at The Food Group at (307) 763-0850 To learn more about The Food Group of Sheridan, visit foodgroupwy.org